Privacy Policy

William Aston Hall

We take your privacy, and securing your data very seriously.

It's really important to everyone that people's personal data is kept secure and used responsibly. On this page you'll find the privacy policies of Theatr Clwyd who run William Aston Hall and who are the data controller. All sales via this website are via Theatr Clwyd.

If you have any questions about anything on this page, or how we use your data then please e-mail us at - we're always happy to help.

Theatr Clwyd - Privacy Policy

Theatr Clwyd (Theatr Clwyd Trust Ltd – Company Number 12465903), is a ‘data controller,’ this means we’re responsible for making sure your personal data is secure, used in an appropriate way and in accordance with General Data Protection Regulation (GDPR).

Why we need your personal data

We need your data to provide you with an efficient and effective service. This data includes personal details (e.g. name, address, e-mail), booking history (e.g. shows you’ve seen), and online data (e.g. IP address) to keep you informed with what we're doing and to help us make your experience better.

How we use your personal data

We use your personal data to fulfil the contract you have with us (for example when buying tickets) by/for:

  • Verifying payments and payment issues and other activities
  • Contacting you about unforeseen circumstances (e.g. show cancellation)
  • Contacting you with essential information to ensure a successful visit (e.g. pre-show e-mail, show details)
  • Storing & logging your personal data on a secure, password protected system
  • Mailing, e-mailing or phoning you about about a donation you’ve made (E.g. Thank you)
  • Maintaining records to ensure your safety, health & wellbeing if participating in an activity or workshop
  • Processing your information if applying for work experience, placements, and competitions
  • If you have a contract with us informing you of any changes to our privacy policy or consent statements

Legitimate Interest

We use your personal data for certain legitimate business purposes which may include some, or all of the following:

  • Mailing you with the latest news and events
  • Mailing you with information about our fundraising
  • Using your data to personalise communications (e.g. “Hello Colin” instead of “Dear Sir”)
  • Segmenting your voluntarily given or transactional data to ensure you’re sent information that is relevant to you
  • Using cookies (including IP address) to advertise similar products online and get insight into how we can improve our service
  • Securely sharing data for the fulfilment of direct marketing (e.g. mailing house) or for external research for the development of the theatre or for 3rd Parties for the purpose of funding or development of the arts or future audiences
  • Anonymising data for research purposes
  • Segmenting voluntarily given or transactional data to assess likely propensity to donate.
  • Creating individual/donor profiles (reporting on existing data held)
  • Logging voluntarily given or transactional data for those assessed with a high likely propensity to donate.
  • Logging clearly relevant information from publicly available sources for those assessed with a high likely propensity to donate.


We have processes where we will inform you via the cookies pop-up on our website

Using cookies (including IP address) to advertise similar products online and/or to get insight into how we can improve our service


We will always seek your consent for the following:

  • E-mailing or phoning you about similar products
  • E-mailing or phoning you about making a donation (E.g. Donate to us)
  • Sharing your data with a 3rd Party for marketing purposes
  • Seeking and reviewing publicly available information, via third-party companies to help inform our fundraising campaigns (3rd party wealth screening).

Your rights and complaints

When we use your data we ensure we take account of and keep your personal data rights in high regard. You have the right to see your data at any time. You can also object to how it is used, have it corrected or deleted. We systematically suppress old and unnecessary records in our systems.

If you wish to raise a complaint on how we have handled your personal data, please contact our Data Protection Leads who will investigate the matter.

The Data Protection leads for Theatr Clwyd (who operate William Aston Hall) are:

Sam Freeman and Andrew Roberts (Data Protection Officer: Liam Evans-Ford)

They can be contacted at or 01352 756331 (Mon – Fri, 10am – 6pm) – we will endeavour to reply within 48 hours.

If you are not satisfied with our response or believe we are not in accordance with the law please contact the Information Commissioner’s Office (ICO) by visiting their website or by calling their helpline on 0303 123 1113.